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|Track My Assets|
|Why Use An Asset Tracking System?|
|How Do I Get Started With Asset Tracking?|
If you have preloaded location data - If you had location data on your Asset Master List, your system is now set up. All you have to do is log assets to locations or individuals when they're taken from your storeroom(s). You have to institute work practices to make sure that nothing is ever added or moved within the asset tracking system without logging the transaction in the system first.
Many companies already have, or set up a "choke-point" that the assets must pass through before they get checked in or out. This is the logical place to locate the desktop PC with attached barcode scanner to log those transactions. This would also be the place where new assets are entered into the system. A barcode will be generated and attached, and the asset will be stocked somewhere on shelving in the storage area.
If you have no location data - If you have no location data from your asset Master List, you'll have to do an initial asset inventory. This is where a portable barcode scanner is invaluable. You enter the location, and scan the assets in that location, adding description data to each. Then you bring back the scanner and download it to the PC, uploading the data into the asset tracking software. As you go through the process, you can run reports about assets that are in the asset tracking system, but that you haven't "found" locations for yet. Hopefully, as you progress, you gather enough data that this list will be very small. You can then put out an APB on those assets, before you drop (scrap) them from the system. The logical place to start this inventory is in the store room (s) for the assets. That way, you can log all the transactions of equipment going out from and going in to the storeroom.
Be disciplined in your approach - Once you "go live" with your asset tracking system, make sure you're disciplined in your approach in how you run it. Here are some general guidelines:
o Full Asset Inventory -A full asset inventory assures that your asset tracking system is up to date. Most companies schedule these inventories to coincide with the end of the year materials inventory. Your portable barcode scanner will be invaluable in doing this, allowing you to inventory over 100 assets per hour. It's recommended that you do this at least once a year.
o Periodic Location Audits - Similar to the material inventory cycle-count, a periodic location audit of assets in a selected location is a good way to "spot check" the accuracy of the data in the asset tracking system. We recommend doing location audits at least once per quarter, preferably once each month.
So that's an explanation of what asset tracking systems are, how you get started, and how you run the system once its set up. We hope this article has been helpful for you. Let us know if you have any questions. We'll be glad to help.
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